2019 club agm announced
February 1st, 2019
The East Kilbride Pirates American Football Club Annual General Meeting will take place on Sunday 17 February, from 12pm – 12.55pm in the Bowls Pavilion, Hamilton Palace Sports Ground, Mote Hill, Hamilton, ML3 6BY.
Who can attend?
All Pirates club members, coaches, committee, friends, family and supporters are welcome to attend the AGM. This includes our Youth and Junior teams and their parents.
Based on feedback from previous AGMs, we’ll be keeping things brief and to the point. The focus will be on giving you a chance to ask questions rather than listen to us talking. We’ll post up copies of our team accounts in our team groups ahead of the meeting.
1. Apologies (5 mins)
2. Short committee and financial report (10 mins)
3. Opportunity to ask questions (10 mins)
4. Any other business (10 mins)
5. Voting to elect committee members for the year ahead (10 mins)
If you would like to raise an item for discussion as part of any other business, or are unable to attend but would like to ask a question, these must be submitted in advance to email@example.com
All players, coaches, committee members and staff currently over the age of 18 and who are registered with any team within the club on the BAFA membership portal are eligible to vote. All 201 season ticket holders are also eligible on production of their season ticket. (Please bring this with you to the AGM)
What if I can’t go – can I still vote?
If you can’t make the meeting, you can ask someone to be your proxy. This means that can ask someone to vote on your behalf, but you have to let us know in advance. You can ask a fellow player to hold your proxy vote, or submit it in advance of the meeting to firstname.lastname@example.org
Positions up for election
All committee positions are up for election at the meeting, except for the role of Chairman which is a two-year term and was voted in last year.
The positions up for election in 2019 are:
All members currently holding positions are standing for re-election:
Gordon Wallace – Vice-Chairman
Matthew Davies – Treasurer*
Stuart Gilmour – for Ordinary member
Claire Cochrane – for Ordinary member
Stuart Gallacher – for Ordinary member
Jamie McLaughlin – for Ordinary member
Dougie Meechan – for Ordinary member
Martin Gallagher – for Ordinary member
Rory Brown-Kerr – for Ordinary member
In addition, Iain McFarlane is also standing to join the committee as an ordinary member to act as assistant treasurer, with a view to taking over the role of treasurer after the summer as our current treasurer Matthew Davies intends to stand down at the end of the 2019 season.
Although people are re-standing all roles are open for contest. By the terms of our constitution, all persons intending to stand for a vacant role or contest a role must give notification of their intent to stand prior to the AGM. If you would like to stand for a vacant role or against an existing nominee please contact Amanda McDonald directly or email email@example.com
All nominations must be proposed by two club members – one of whom must be a committee member.
All roles involve commitment. Prospective committee members will need to be prepared to attend meetings via Skype on a regular basis (currently once every 4-6 weeks, attend and help at team events across all levels of the club, and own the delivery of specific pieces of work and have the time to actually carry out any tasks required. There are lots of other ways to help out the club that don’t involve being on the committee, so if you’d like to get involved, please get in touch via firstname.lastname@example.org
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